More Information on Onsite Consultation

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Getting Started

onsite consultation

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

How It Works

This is how the Onsite Timetable Consultation Package works:

Phase 1: Online Interview Session

This is the introduction point between our consultant and our client whereby important questions will be addressed to understand concisely on what are the main timetable issues. This interaction may be a one off session or extend to multiple session based on the discretion of our consultant. The normal process is that the Phase 1 session will take around thirty minutes to an hour of chatting.

Phase 2: Onsite Interview Session

This is the introduction point between our consultant and our client whereby important questions will be addressed to understand concisely on what are the main timetable issues. This interaction will be organised ONSITE at the campus with the meeting conducted between our consultant/s and all the timetable stakeholders.

Phase 3: Raw Data Or Completion of Template & Other Constraints

During our Onsite Interview Session, we will need you to choose either to send raw data file or complete the Data Entry Template that we had earlier email before our arrival. In regards to the Data Entry Template, Manuals on how to complete the data entry template will be provided but you can REQUEST for Online Help for Data Entry Template. In addition, we will also provide template for Constraints that need to be considered. As those that prefer to provide just the Raw Data information, we will advise you if all the information from the Raw Data is completed.

Phase 4: Construction of 1st Draft by our consultant

Upon receiving either the raw data or completed template, our consultant will construct a clash free draft timetable output called the 1st Draft Output. Construction of 1st Draft Output  will be done ONSITE and we will provide the result in all FORMAT OUTPUT for your analysis.

Phase 5: Complete the Output Analysis Template

All Timetable Stakeholders need to complete the provided Output Analysis Template based on the analysis of the 1st Draft Output.

Phase 6: Onsite Discussion and Editing Process with our Consultant

Our ONSITE consultant will discuss all matters with the associated Timetable Stakeholders in regards to the 1st Draft Timetable Output guided by the completed Output Analysis Template.  Editing process will done simultaneously as advice from the Timetable Stakeholders.

Phase 7: Final Output and Report will be delivered

Once satisfied, our consultant will deliver both Final Timetable Output and Recommendation Report. Recommendation will include any suggested customization to be made at the Timetable Plus software for the future usage.

Phase 8: Onsite Training Session 1

We will set an Onsite Training session in our next visit to teach you and your team in constructing a quality clash free timetable using Timetable Plus software. Onsite Training Session 1 will cover the entire Stage by Stage process of Timetable Construction using Timetable Plus software that has been customized based on our consultant recommendation after the 1st Draft process.

Phase 9: Report from our consultant

We will provide a report based on our analysis in regards to Onsite Training Session 1. Recommendation will be laid out for improvement for the upcoming Onsite Training Session

Phase 10: Onsite Training Session 2

The proposed Onsite Training 2 is for the next coming semester with all the improvements being made both at Timetable Plus software and also the Training Kit. Normally all technicality in Online Training 1 will be extended to Online Training 2 unless stated in the Recommendation Report of the Online Training 1.

Phase 11: Handover Process

In our Handover Process, the latest and updated Timetable Plus software with all the customized functions will be delivered together with a customized Ezy Manual and Ezy Video.A final Timetable Consultation report will also be attached in the Handover Process.

* For Non Timetable Plus User, they are only involve with Phase 1 and Phase 2.

Useful Information

1. Chatting using Google Talk during Online Interview Session(Phase 1)

We use Google Talk to chat with our clients during the Online Interview Session and we required our clients to have the Google Talk application installed and having their Google Talk ID handy.

2. Onsite Interview Session(Phase 2)

Our consultant spend 1 full day ONSITE to interview all the Timetable Stakeholders ranging from Timetable Coordinators, Timetable Managers, Head of Department and Head of Academic if necessary.

3. Data Entry Template (Phase 3)

Currently we are using an Excel platform Template for the Data Entry purpose. We are developing an Online Template which will be made available in 2015.

Apart from Ezy Manuals and Ezy Video Excel Template that will be provided, we can also dedicate a maximum of 1 hour slot of Online Training for the Timetable Plus Data Entry Template. This is only available upon request before our ONSITE Interview Session (Phase 1). It is important to note that Raw Data or completed Data Entry Template need to be submitted for our references before the Onsite Interview Session (Phase 1).

4. Raw Data (Phase 3)

If client decides to give us the Raw Data rather than completed Excel Template, we need to have a formatted type of Raw Data either in the Word or Excel format. Our consultant will advise on the Raw Data format before the Onsite Interview Session (Phase 1).

5. Constraints Setting (Phase 3)

We need all the time and room constraints (if any) for batch of student, particular group or individual lecturers and any subject/course that relates to the constraints. We will provide the template and additional material or information apart from the given template is welcome. However, please ensure that all the constraints need to be highlighted Compulsory or On-Demand and the priority of the person/batch/subject/course involved.

5. Timeline of Construction of 1st Draft of the Output (Phase 3)

School College University College University
Raw Data 1 -2 Days 3-4 Days 3-5 Days 3-5 Days
Excel Template 1 Day 1 Day 1-2 Days 1-2 Days

6. Standby ONSITE during Construction of 1st Draft (Phase 4)

Please note that all Timetable Stakeholders need to standby ONSITE during the process of the Construction of the 1st Draft Output. This will ease any kind of issues that may be raised by our consultants that can only be responded by Timetable Stakeholders.

7. Format of 1st Draft and Final Output (Phase 4 and Phase 5 and Phase 7)

We will email the following output in these format:

  • Master and Individual Lecturer Timetable Output
  • Master and Individual Room Timetable Output
  • Master and Individual Batch of Student Timetable Output
  • Master Per Day Timetable Output (normally named as Master Timetable)
  • Report on the Free and Occupied Statistic for Each Room per Day

8. Edit Template Format (Phase 5)

We will provide an Excel platform Edit Template to be completed for Editing Process

9. Onsite Training Session Timeline

School Colleges University College *University
Online Training Session 1 2-3 days 3-4 days 4-5 days *4-5 days
Online Training Session 2 1-2 days 2-3 days 3-4 days *3-4 days

*  The number of Days for university will depend on how big the size of the institution. This is our average calculation based on our record.

10. Customization of Timetable Plus software (Phase 11)

Please note that only approved customization will be done in relation to the customization of Timetable Plus software. It is based on:

  • Recommendation of our consultant
  • Minor customization is only for cosmetic customization
  • Major customization is adding another function or changing algorithm characteristic